Information on Major Events

2018 Summer Camp – Haliburton Scout Reserve (CANADA): 19 - 29 July 2018

PARENT CHECK LIST
This is a one page checklist of the forms and items which parents should complete prior to summer camp. It is intended as a guide to help you track the items that need to get done. It includes due dates.
SCOUTMASTER'S SUMMER CAMP LETTER
Read the Scoutmaster's Summer Camp Letter for important information about our Summer Camp at Haliburton Scout Reserve. He discusses the things you need to know as you get prepared to go to camp. It includes information on traveling, uniforms, passports, medications, camp rules, spending money, itinerary, and more. It is MUST READING for everyone.

Recent Summer Camp Items

PRESENTATION FROM SUMMER CAMP MEETING FOR PARENTS AND SCOUTS

Here is the presentation (this is a large file and takes time to download) given during the Troop Meeting on 7 June to go over the information that parents and scouts should know to prepare for a great summer camp experience.  Preparing for Haliburton is different than preparing for a typical summer camp. We camp in our own tents, cook our own meals, and run our own merit badge and advancement programs. Most of the adults who have been to many different locations believe Haliburton is the best summer camp experience we offer. All parents and scouts should review this material. Ask questions of any of the adults who have been to Haliburton and they will gladly answer them.

CONSENT LETTER TO ALLOW A MINOR CHILD TO CROSS THE U.S. CANADIAN BORDER

BOTH parents or legal guardians must complete and sign our Consent Letter to a Allow Minor Child to Cross the U.S. Canadian Border in front of a notary. This letter grants permission for your child to travel with Boy Scout Troop 497 to Canada for summer camp with our Scoutmaster and Committee Chair listed as responsible adults. It is required for all minors whether a parent or guardian is on the trip or not.

This document contains confidential information and will not be posted or transmitted in electronic form. SIGN AND NOTARIZE THE CONSENT LETTER AT ANY TROOP MEETING OR AT CHECK IN. Notaries will be available at these times. BOTH PARENTS/GUARDIANS must sign the letter in the presence of the notary.

TIPS & TRICKS FOR BEGINNERS AND EXPERIENCED CAMPERS ALIKE
Go to camp this year already knowing what those who have been before already know! This document contains tips and tricks based on our past experiences that may make your travel and summer camp more enjoyable.
COPIES OF MEDICAL FORMS AND PASSPORT ID PAGE MUST BE TURNED IN BY 28TH JUNE 2018
Copies of your medical forms and passport ID page must be turned in by 28th June. This is required so that we can organize this important information before our departure and provide the camp with the information they request. Please see the requirements in the MEDICAL and PASSPORT sections below. Turn in your completed forms to Mr. Andy Reidler, Mr. David Miller, or Mr. Kevin Shaffer at a Troop meeting.
MEDICAL:
Scouts and Adults will need a physical within 12 months of going to camp and provide two copies of their doctor signed and dated BSA medical form and copies of the front and back of their insurance card in preparation for going to camp. There is a link on our Administrative Forms page of our website to the BSA site where you can read the instructions and download the current BSA Medical Form.  Use the material in the section under "Are You Going to Camp?". Here is a direct link to the same BSA medical web site.

All medications and instructions for administering them must be turned in to our Med’s leader, upon arrival at the church during check-in on Thursday evening. Please place them in a ziplock bag with the scout's name printed in large letters on the bag. Place a completed Troop Medication Form in the plastic bag. The Troop Medication Form is available in Excel File or  PDF Document. Please complete this form neatly to provide clear instruction to us. The Med’s Leader will keep track of and administer all medications as directed. The medicine must be in the original prescription container with the doctor’s name on the label.

PASSPORT: You should already have your PASSPORT if you are going to summer camp
Everyone traveling into Canada and returning to the US should have a passport book valid at the time of entry. An alternative is a passport card however it is only valid for land crossings (not airplanes) and is really designed as a convenience for people who cross frequently. We strongly recommend that everyone going on the trip carry a passport book. This is in case something happens and they have to return to the US quickly - they would be able to fly home from Canada. With just a passport card they would have to use a land crossing into the US before they could fly to Baltimore. Visit this US Department of State web site for information on obtaining a passport. Apply NOW, it takes time to obtain a passport and is much more expensive if you need it quickly. All Scouts and adult leaders will need to provide a copy of the identification (picture) page of your passport as backup.

WHIRLPOOL JET BOAT TOURS PARTICIPANT AGREEMENT
This participation agreement must be signed (with no alterations) by each person participating in any Whirlpool Jet activity.  For any participant under 18 years of age the consent at the bottom of the agreement must be signed in advance by Parent or Legal Guardian. Completed forms should be turned in during checkin on the Thursday we leave for summer camp.

FROM THE SENIORS

Space Day is the troop wide dress up day and will be for competition points.

In prior years, some patrols have outdone themselves creating incredible patrol areas with signs, lashings, lights, games, gadgets, etc. and having tremendous fun doing so. Consider meeting with your patrol in advance to plan what you can do to set your patrol apart from all others.


GENERAL INFORMATION:
Troop 497 will be traveling to the Haliburton Scout Reserve in Ontario, Canada for Summer Camp 2018. Haliburton Scout Reserve is the largest Scout Camp in Canada with 5,000 acres of lakes and forest.  Campsites are accessible only by boat making this a truly unique Summer Camp experience. Due to the remote nature of the Camp, all Merit Badge instruction and cooking for Troop 497 will be performed by the Troop so Leader participation is greatly appreciated.

Troop 497 will leave for Haliburton Scout Reserve late in the evening of Thursday July 19th and the Troop will return on the afternoon of Sunday July 29th. More trip specifics, an itinerary of additional sightseeing stops (including Niagara Falls) and a detailed packing demonstration will be provided closer to departure date.

PHOTOGRAPHS FROM 2013:
Here are photographs from our 2013 Summer Camp at Haliburton. These photographs will give you a better feel for Haliburton and how we set up or camp and run our program. Adults and older scouts who attended camp in 2013 will be happy to answer any questions you might have. We will also be sharing more information as it becomes available.

PAYMENT SCHEDULE:
The estimated cost for Summer Camp 2018 is $700 per Scout and $625 per Leader (subject to change based upon transportation costs and final activity itinerary). In order to reserve spaces and ensure proper trip planning please confirm your attendance now and make deposits to the Troop Treasurer at Troop Meetings according to the following schedule:

Date
Payment
Amount
January 2018 $150 $150
February 2018 $150 $300
March 2018 $100 $400
April 2018 $100 $500
May 2018 $100 $600
June 2018 $100/$25 $700/$625 (Tentative Final Amount)

INFORMATION FOR ADULTS GOING TO SUMMER CAMP

Send any information you would like posted for the benefit of the other adults to the Webmaster.

ADULT REGISTRATION REQUIRED TO ATTEND SUMMER CAMP

All adults attending summer camp are REQUIRED by the BSA and the Church to be registered and have completed background checks – there is not cost for these items, it just requires time to complete and submit the necessary forms. If any adult is not properly registered and all paperwork, approved they will not be able to attend summer camp.This process takes about 5 to 6 weeks to complete, so time is running short – please hurry.

ADULT BSA TRAINING FOR SUMMER CAMP

Since our campsite at Haliburton Scout Reserve is only accessible by water it is guaranteed we will all be in boats this summer. Since we are also running our own waterfront, many of us will be involved supervising swimming activities. According to BSA policies: BSA groups shall use Safe Swim Defense for all swimming activities. Adult leaders supervising a swimming activity must have completed Safe Swim Defense training within the previous two years. BSA groups shall use Safety Afloat for all boating activities. Adult leaders supervising activities afloat must have completed Safety Afloat training within the previous two years.

It is strongly recommended that all adult leaders going to summer camp have completed Safety Afloat and Safe Swim Defense with two years of the close of summer camp. Even though water activities might not be your primary responsibility you might find yourself being asked to help out some events or be out in canoes with scouts for fun and recreation. You can take both training modules at my.scouting.org. If you will be joining us for water weekend you should take both courses before that trip so you assist with providing a safe swimming and boating environment during the weekend.

ADULTS PROVIDING BOATS FOR SUMMER CAMP

If you are bringing a boat (kayak or sailboat) to camp, according to the camp you must "complete the boat/motor check-in form that describes the cleaning procedures you used on your motor or boat prior to arrival at HSR. We reserve the right to inspect all motors and boats before they are allowed on site or in the water. HSR reserves the right to refuse access to any and all boats and/or motors that are not properly cleaned or do not meet the horsepower limit. Please put your name in each of your boats. Complete this form, either the Word Word Document or PDf PDF Document version, for each boat and give to Leo Charpentier by 7 July so they can be sent to camp before we leave.

ADULTS WHO WISH TO OPERATE A MOTOR BOAT AT SUMMER CAMP

According to camp policy: "Any Canadian Citizen who is operating a motorboat must hold a valid Pleasure Craft Operators License. For our guests from the USA, the equivalent certification would be through the National Association of State Boating Law Administrators (NASBLA). The same regulations that apply to Canadians apply to everyone using any boats on any waterway in Canada." During a phone conversation, the camp stated they do check adults for certificates. The camp will not require Scouts taking the motor boating merit badge to have taken the boating safety course - just the adults.

You can take a free course from BoatUS on line and get a certificate to take with you. Here are the links for Maryland and Pennsylvania, either is acceptable. The course takes about 8 hours to complete.

MERIT BADGE CHECKLIST FOR COUNSELORS

This is a sample checklist that you can modify for your own use and fill it in as scouts complete the requirements during camp. It is more durable if printed on card stock. Copy the 2018 Merit Badge Requirements for your merit badges from this official BSA site. Please note that quite a few badges have new requirements for 2018 and that the merit badge books may be out of date.

INFORMATION FROM OUR QUARTERMASTERS ABOUT ACQUIRING AND BRINGING TROOP ITEMS TO CAMP