This is a one
page checklist of the forms and items which parents should complete
prior to summer camp. It is intended as a guide to help you track the
items that need to get done. It includes due dates.
SCOUTMASTER'S SUMMER CAMP LETTER
Read the Scoutmaster's
Summer Camp Letter for important information about our Summer Camp
at Haliburton Scout Reserve. He discusses the things you need to know as
you get prepared to go to camp. It includes information on traveling,
uniforms, passports, medications, camp rules, spending money, itinerary,
and more. It is MUST READING for everyone.
Recent Summer Camp Items
Here is a link to a Geo
Referenced topographic map of the camp area. It can be used
with an application like Avenza which provides real time location,
travel statistics, and can save your track on your mobile device.
You can also print this map and use it for map and compass training
while at camp.
Guitars must be packed in hard cases for travel to/from camp. The
guitars will go under the bus when we leave and could get damaged if
packed in a soft case because items will shift during transport.
Everyone should bring a mug or cup for coffee, tea, or other
drinks and a water bottle. We suggest you bring one that you can
clip onto your bag or belt. We are not bringing disposal cups
for use in camp this year to cut down on cost and waste. Bring
spares if you are prone to lose or break your items.
Email Mr Pete Collins with
any dietary restrictions or allergies before 12 July.
Merit Badge Schedule available in .
This is the current schedule for merit badges and other major
activities while at Haliburton. It is from 23 May 2018 and is
subject to change.
Summer Camp Packing Demo, 12 July Troop Meeting
All Scouts, Parents, and Adults going to summer camp are encouraged
to attend this Summer Camp packing demonstration. Learn what to
bring and how to pack your gear for our trip to Haliburton from
people who have been there several times before. Even if you have
been to other summer camps you are bound to learn some tips unique
to Haliburton. We'll be in Troop tents for the week, living on the
shore of a lake, and being transported by pontoon boat and canoe -
that's definitely different.
Equipment Turn in on 12th or 14th
Adults, if you are bringing
folding cots, chairs, tents, boats, or major merit badge equipment to
summer camp then bring it to the shed during the Troop Meeting on the
12th or Saturday, 14 July at 10 AM. We will be packing the trailers on
the 14th and this is you last chance to have this gear packed on the
Seniors, if you are bringing
chairs, senior area items, and spirit items that won't fit in your
duffel bag then
bring them to the shed during the Troop Meeting on the 12th or
Saturday, 14 July at 10 AM.
PRESENTATION FROM SUMMER CAMP MEETING FOR PARENTS AND SCOUTS
Here is the presentation
(this is a large file and takes time to download) given during the Troop
Meeting on 7 June to go over the information that parents and scouts
should know to prepare for a great summer camp experience.
Preparing for Haliburton is different than preparing for a typical
summer camp. We camp in our own tents, cook our own meals, and run our
own merit badge and advancement programs. Most of the adults who have
been to many different locations believe Haliburton is the best summer
camp experience we offer. All parents and scouts should review this
material. Ask questions of any of the adults who have been to Haliburton
and they will gladly answer them.
CONSENT LETTER TO ALLOW A MINOR CHILD TO CROSS THE U.S. CANADIAN
BOTH parents or legal guardians must complete and sign our Consent
Letter to a Allow Minor Child to Cross the U.S. Canadian Border in
front of a notary. This letter grants permission for your child to
travel with Boy Scout Troop 497 to Canada for summer camp with our
Scoutmaster and Committee Chair listed as responsible adults. It is
required for all minors whether a parent or guardian is on the trip or
This document contains confidential information and will not be
posted or transmitted in electronic form. SIGN AND NOTARIZE THE
CONSENT LETTER AT ANY TROOP MEETING OR AT
CHECK IN. Notaries will be available at these times. BOTH
PARENTS/GUARDIANS must sign the letter in the presence of the notary.
TIPS & TRICKS FOR BEGINNERS AND EXPERIENCED CAMPERS ALIKE
Go to camp this year already knowing what those who have been before
already know! This document
contains tips and tricks based on our past experiences that may make
your travel and summer camp more enjoyable.
COPIES OF MEDICAL FORMS AND PASSPORT ID PAGE MUST BE TURNED IN BY
28TH JUNE 2018
Copies of your medical forms and passport ID page must be turned in by
28th June. This is required so that we can organize this important
information before our departure and provide the camp with the information
they request. Please see the requirements in the MEDICAL and PASSPORT
sections below. Turn in your completed forms to Mr. Andy Reidler, Mr.
David Miller, or Mr. Kevin Shaffer at a Troop meeting.
Scouts and Adults will need a physical within 12 months of going to
camp and provide two copies of their doctor signed and dated BSA
medical form and copies of the front and back of their insurance card in
preparation for going to camp. There is a link on our Administrative Forms page of our website
to the BSA site where you can read the instructions and download the
current BSA Medical Form. Use the material in the section under "Are
You Going to Camp?". Here is a direct link to the same BSA medical web
All medications and instructions for administering them must be turned
in to our Med’s leader, upon arrival at the church during check-in on
Thursday evening. Please place them in a ziplock bag with the scout's
name printed in large letters on the bag. Place a completed Troop
Medication Form in the plastic bag. The Troop Medication Form is
Please complete this form neatly to provide clear instruction to us. The
Med’s Leader will keep track of and administer all medications as
directed. The medicine must be in the original prescription container
with the doctor’s name on the label.
PASSPORT: You should already have your
PASSPORT if you are going to summer camp
Everyone traveling into Canada and returning to the US should have a
passport book valid at the time of entry. An alternative is a passport
card however it is only valid for land crossings (not airplanes) and is
really designed as a convenience for people who cross frequently. We strongly
recommend that everyone going on the trip carry a passport book.
This is in case something happens and they have to return to the US
quickly - they would be able to fly home from Canada. With just a passport
card they would have to use a land crossing into the US before they could
fly to Baltimore. Visit this US
Department of State web site for information on obtaining a
passport. Apply NOW, it takes time to obtain a passport and is much more
expensive if you need it quickly. All Scouts and adult leaders will need
to provide a copy of the identification (picture) page of your passport as
WHIRLPOOL JET BOAT TOURS PARTICIPANT AGREEMENT
agreement must be signed (with no alterations) by each person
participating in any Whirlpool Jet activity. For any participant
under 18 years of age the consent at the bottom of the agreement must be
signed in advance by Parent or Legal Guardian. Completed forms should be
turned in during checkin on the Thursday we leave for summer camp.
FROM THE SENIORS
Space Day is the troop wide dress up day and will be for competition
In prior years, some patrols have outdone themselves creating
incredible patrol areas with signs, lashings, lights, games, gadgets,
etc. and having tremendous fun doing so. Consider meeting with your
patrol in advance to plan what you can do to set your patrol apart from
Troop 497 will be traveling to the Haliburton Scout Reserve in Ontario,
Canada for Summer Camp 2018. Haliburton Scout Reserve is the largest Scout
Camp in Canada with 5,000 acres of lakes and forest. Campsites are
accessible only by boat making this a truly unique Summer Camp experience.
Due to the remote nature of the Camp, all Merit Badge instruction and
cooking for Troop 497 will be performed by the Troop so Leader
participation is greatly appreciated.
Troop 497 will leave for Haliburton Scout Reserve late in the evening of
Thursday July 19th and the Troop will return on the afternoon of Sunday
July 29th. More trip specifics, an itinerary of additional sightseeing
stops (including Niagara Falls) and a detailed packing demonstration will
be provided closer to departure date.
PHOTOGRAPHS FROM 2013:
Here are photographs
from our 2013 Summer Camp at Haliburton. These photographs will give
you a better feel for Haliburton and how we set up or camp and run our
program. Adults and older scouts who attended camp in 2013 will be happy
to answer any questions you might have. We will also be sharing more
information as it becomes available.
The estimated cost for Summer Camp 2018 is $700 per Scout and $625 per
Leader (subject to change based upon transportation costs and final
activity itinerary). In order to reserve spaces and ensure proper trip
planning please confirm your attendance now and make deposits to the Troop
Treasurer at Troop Meetings according to the following schedule:
$700/$625 (Tentative Final Amount)
INFORMATION FOR ADULTS GOING TO SUMMER CAMP
Send any information you would like posted for the benefit of the other
adults to the Webmaster.
All adults attending summer camp are REQUIRED by the BSA and the Church
to be registered and have completed background checks – there is not
cost for these items, it just requires time to complete and submit the
necessary forms. If any adult is not properly registered and all
paperwork, approved they will not be able to attend summer camp.This
process takes about 5 to 6 weeks to complete, so time is running short –
ADULT BSA TRAINING FOR SUMMER CAMP
Since our campsite at Haliburton Scout Reserve is only accessible by
water it is guaranteed we will all be in boats this summer. Since we are
also running our own waterfront, many of us will be involved supervising
swimming activities. According to BSA policies: BSA groups shall use
Safe Swim Defense for all swimming activities. Adult leaders supervising
a swimming activity must have completed Safe Swim Defense training
within the previous two years. BSA groups shall use Safety Afloat for
all boating activities. Adult leaders supervising activities afloat must
have completed Safety Afloat training within the previous two years.
It is strongly recommended that all adult leaders going to summer
camp have completed Safety Afloat and Safe Swim Defense with two years
of the close of summer camp. Even though water activities might
not be your primary responsibility you might find yourself being asked
to help out some events or be out in canoes with scouts for fun and
recreation. You can take both training modules at my.scouting.org. If
you will be joining us for water weekend you should take both courses
before that trip so you assist with providing a safe swimming and
boating environment during the weekend.
ADULTS PROVIDING BOATS FOR SUMMER CAMP
If you are bringing a boat (kayak or sailboat) to camp, according to
the camp you must "complete the boat/motor check-in form that describes
the cleaning procedures you used on your motor or boat prior to arrival
at HSR. We reserve the right to inspect all motors and boats before they
are allowed on site or in the water. HSR reserves the right to refuse
access to any and all boats and/or motors that are not properly cleaned
or do not meet the horsepower limit. Please put your name in each of
your boats. Complete this form, either the Word
each boat and give to Leo Charpentier by 7 July so they can be sent to
camp before we leave.
ADULTS WHO WISH TO OPERATE A MOTOR BOAT AT SUMMER CAMP
According to camp policy: "Any Canadian Citizen who is operating a
motorboat must hold a valid Pleasure Craft Operators License. For our
guests from the USA, the equivalent certification would be through the
National Association of State Boating Law Administrators (NASBLA). The
same regulations that apply to Canadians apply to everyone using any
boats on any waterway in Canada." During a phone conversation, the camp
stated they do check adults for certificates. The camp will not require
Scouts taking the motor boating merit badge to have taken the boating
safety course - just the adults.
You can take a free course from BoatUS on line and get a
certificate to take with you. Here are the links for Maryland and Pennsylvania, either is
acceptable. The course takes about 8 hours to complete.
MERIT BADGE CHECKLIST FOR COUNSELORS
This is a sample
checklist that you can modify for your own use and fill it in as
scouts complete the requirements during camp. It is more durable if
printed on card stock. Copy the 2018
Merit Badge Requirements for your merit badges from this official
BSA site. Please note that quite a few badges have new requirements for
2018 and that the merit badge books may be out of date.
INFORMATION FROM OUR QUARTERMASTERS ABOUT ACQUIRING AND BRINGING TROOP
ITEMS TO CAMP
Please provide any item that needs to be purchased to run your
respective merit badge by Thursday June 21st. We are am more
concerned about the item an not quantity i.e. "leather work needs
......." the quartermasters will figure out the quantity. Send the
quartermasters a specific list of items needed. An email is fine.
If you need a particular tool for your area i.e. hammers. Please do
not assume that the troop will have ball peen hammers for you. Tell
the quartermaster what is
needed and they will get it for you YOU ARE RESPONSIBLE FOR YOUR
MERIT BADGE. Your list must be to the Quartermaster by THURSDAY JUNE
21ST. After June 21st it will be up to you to take care of what
You are welcome to purchase the items needed for your merit badge on
your own. Please keep in mind you will need a check request (see forms
page) to provide to our treasurer along with the receipt. Please let
the Quartermaster know by EMAIL
if you do, so he can check you off his list. If you want the
troop to trailer the items for you to camp you will need to put your
items in a clearly marked container with your name and merit badge.
You will need to have your container to the Quartermaster by Thursday
July 12th or drop off at the shed on Saturday July 14th when we pack
If you want the troop to pack your kayak, chair (chairs are
for adults and Seniors only), fishing pole etc. it needs to be at the
shed by Thursday July 12th or drop off at the shed on Saturday July
14th when we pack the trailers. If you are bringing a fishing
pole the troop does not provide a carrying case or a piece of PVC so
if that is how you want it packed please provide your fishing pole and
tackle pre-packed. This includes your son's pole.
First time Dad's to summer Camp or Canada. There is
little to no cell coverage at this camp. The troop will not have a
charging station for your phone or laptop. The troop will provide
access to a charging station for charging sleep apnea equipment if